UAE E-INVOICING · TECHNICAL
Reconcile what is in your ERP with the e-invoices sent and received and with your VAT records, automatically, so gaps are found and fixed before your VAT return.
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OVERVIEW
Once e-invoicing is live, the tax authority sees your invoice data as it is exchanged. Any difference between your ERP, the e-invoices actually delivered and your VAT return becomes easy to spot, for you and for the FTA.
Webtel sets up automated reconciliation between your ERP, the e-invoices sent and received through your service provider and your VAT records. Differences are flagged with a reason, so your finance team can resolve them well before filing.
Reconciliation is most valuable when it is routine. A monthly run, with a short list of differences to resolve, is far easier than a large investigation before a VAT return or an audit. Each difference comes with a likely cause, so your team knows where to look.
The same approach supports audits. A clear trail from the ERP document to the e-invoice and the VAT return makes it easier to answer questions from auditors or the FTA, with evidence ready rather than assembled under pressure.
CAPABILITIES
ERP, e-invoices and VAT records compared side by side.
Each difference shown with the likely reason.
Run monthly or quarterly ahead of your VAT return.
A clear trail from ERP document to e-invoice to return.
COMMON CHALLENGES
These are the issues we see most often. Each one is planned for from the start, so it does not surface in the week before go-live.
01
ERP, service provider records and VAT returns must agree.
02
Invoices posted in one period but delivered in another.
03
Credit notes without matching originals.
04
Spreadsheet reconciliations take time and miss issues.
THE UAE MODEL
The UAE uses a decentralised, Peppol-based "five-corner" model. Your invoice is created in your own system, validated and delivered by accredited service providers, and its tax data is reported to the Federal Tax Authority (FTA) as part of the same exchange.
Step 1
In your ERP, accounting or billing system.
Step 2
Checked against PINT AE and UAE rules.
Step 3
Your accredited service provider (ASP) exchanges it over Peppol.
Step 4
Delivered to the buyer's own service provider and system.
Step 5
Tax data is reported to the FTA.
HOW IT WORKS
We document the systems, data and approvals involved in this part of your invoicing.
Fields, rules and exceptions are defined against PINT AE and the UAE data dictionary.
The connection is built and tested with real invoices, including the edge cases.
After go-live, statuses and exceptions are monitored so nothing is missed.
WORKED EXAMPLE
A typical monthly reconciliation run.
See It in a Demo →WHY IT MATTERS
Differences spotted long before filing.
Automatic matching replaces spreadsheets.
Clear evidence trail.
VAT returns built on reconciled data.
A short list of items to resolve.
Sales and purchases reconciled.
IN DETAIL
BEFORE YOU GO LIVE
Having these ready before the assessment shortens the project and avoids surprises close to your deadline. Not sure where to start? Our free readiness checklists walk you through it.
Free readiness checklists →
WHY WEBTEL
FAQS
Because invoice data is shared with the FTA as it is exchanged, differences between your ERP and your VAT return are easier to detect. Reconciling regularly lets you fix them first.
Most businesses run it monthly, with a final check before each VAT return. High-volume businesses may run it weekly.
Yes. Received e-invoices are reconciled against your AP postings and input VAT as well.
We agree tolerances with your finance team, such as rounding differences, so only meaningful differences are listed.
Yes. Each entity is reconciled separately and summarised for group finance.
No. It supports it by making sure the data behind the return is complete and consistent.
EXPLORE MORE
Talk to our team about your system, your phase and your go-live date.