UAE E-INVOICING · TECHNICAL
Under UAE e-invoicing your suppliers will send you e-invoices over Peppol. We bring them straight into your ERP for matching, approval and payment, with no re-keying.
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OVERVIEW
E-invoicing is not only about the invoices you send. Once your suppliers go live, the invoices you receive will arrive as PINT AE e-invoices through your accredited service provider, not as PDFs by email.
Webtel connects incoming e-invoices to your accounts payable process. Each invoice is received, read and posted to your ERP, matched against purchase orders and goods receipts, and sent for approval, so your AP team works from structured data instead of typing invoices in.
Receiving structured invoices is a major opportunity for AP teams. Instead of reading PDFs and typing in details, the data arrives ready to post. The supplier, amounts, tax and references are already structured, so matching and approval can be largely automated.
During the transition, you will receive a mix of e-invoices from suppliers that are live and traditional invoices from those that are not. We set up a single AP process that handles both, so your team does not have to run two separate workflows.
CAPABILITIES
Supplier e-invoices arrive in your ERP without manual upload.
Two- and three-way matching on structured data.
Exceptions routed to the right approver.
Less re-keying means faster, more accurate payments.
COMMON CHALLENGES
These are the issues we see most often. Each one is planned for from the start, so it does not surface in the week before go-live.
01
E-invoices and PDFs arrive side by side during the transition.
02
Two- and three-way matching rules need to be defined.
03
Exceptions must reach the right approver quickly.
04
Received invoices must support accurate VAT recovery.
THE UAE MODEL
The UAE uses a decentralised, Peppol-based "five-corner" model. Your invoice is created in your own system, validated and delivered by accredited service providers, and its tax data is reported to the Federal Tax Authority (FTA) as part of the same exchange.
Step 1
In your ERP, accounting or billing system.
Step 2
Checked against PINT AE and UAE rules.
Step 3
Your accredited service provider (ASP) exchanges it over Peppol.
Step 4
Delivered to the buyer's own service provider and system.
Step 5
Tax data is reported to the FTA.
HOW IT WORKS
We document the systems, data and approvals involved in this part of your invoicing.
Fields, rules and exceptions are defined against PINT AE and the UAE data dictionary.
The connection is built and tested with real invoices, including the edge cases.
After go-live, statuses and exceptions are monitored so nothing is missed.
WORKED EXAMPLE
From receipt to payment for one supplier invoice.
See It in a Demo →WHY IT MATTERS
Invoices arrive ready to post.
POs and receipts matched without manual work.
Approvals move quickly.
Input VAT supported by structured data.
Fewer payment delays and queries.
Know the status of every incoming invoice.
IN DETAIL
BEFORE YOU GO LIVE
Having these ready before the assessment shortens the project and avoids surprises close to your deadline. Not sure where to start? Our free readiness checklists walk you through it.
Free readiness checklists →
WHY WEBTEL
FAQS
Yes. Once your suppliers go live, their invoices will reach you as e-invoices through your service provider, so your AP process needs to receive them.
Paper and PDF invoices from suppliers who are not yet in scope continue alongside e-invoices, and both are handled in the same AP process.
Yes. Because the data is structured, invoices can be matched to purchase orders and goods receipts automatically, with only exceptions needing review.
No. Received e-invoices come through your accredited service provider and are posted into your existing ERP.
You ask the supplier for a credit or debit note, which also arrives as an e-invoice and is matched to the original.
Yes. Invoices that match within agreed tolerances can be approved automatically, with only exceptions reviewed.
EXPLORE MORE
Talk to our team about your system, your phase and your go-live date.